An IT system tailored to your company.
Not the other way around.
We build custom IT systems for small and medium-sized businesses. We turn processes currently handled through email, Excel and multiple separate tools into one structured solution.
Let's talk about your system
Our IT systems for SMEs
through real examples
See two working solutions created for specific business needs. Each solves a different problem and shows how a custom system can simplify everyday business operations.
SprawdźOfertę.pl
In many companies, customer offers are still sent as documents or attachments by email.
When a customer starts asking questions, negotiating terms or requesting changes to individual parameters, this leads to more messages, replies and versions of documents.
After a while, determining which terms have been accepted, which require clarification and which are still being negotiated becomes unnecessarily complicated.
Sprawdź Ofertę changes this process
A company can prepare and configure an individual offer for a specific customer and then share it in a clear format through a web application.
Individual offer parameters can be discussed in a structured way. This gives both the customer and the company's employee a clear view of the proposed terms.
What does your company gain?
- a professional way to present offers to customers,
- the ability to prepare an offer tailored to a specific customer,
- structured discussion of individual parameters and terms,
- simpler communication between the customer and company employee,
- less information scattered across multiple emails,
- a clear process from presenting the offer to agreeing its terms.
Result: instead of sending successive versions of the offer by email, the company and customer work with one structured presentation and can discuss its terms more easily.
View Sprawdź OfertęMojaeKancelaria.pl
Managing clients and cases involves large amounts of information, documents, deadlines and tasks that need to be properly organized.
If information is stored in spreadsheets, documents, emails and different folders, finding the complete history of a particular case can take additional time.
The more clients and cases there are, the more important it becomes to have one place where users can quickly find the information they need.
Moja eKancelaria organizes this process
The system brings information related to clients and cases together in one structured application.
Instead of searching for data across many separate locations, users can work with one information base available through the system.
What does your company gain?
- one place to manage client information,
- organized data related to ongoing cases,
- easier access to the information you need,
- less data scattered across files and spreadsheets,
- a more structured way to organize everyday work,
- the ability to further develop the system with features your organization needs.
Result: the information needed to manage clients and cases is available in one system instead of being scattered across multiple tools.
View Moja eKancelaria
Your system doesn't have to look
like either of these
Sprawdź Ofertę and Moja eKancelaria solve completely different problems because they were designed for different business processes.
We can build a solution for your company in the same way. We don't start with a predefined list of features. We start by understanding the process that can be simplified, organized or automated.
Tell us about your process
Custom IT system
is not just for large companies
A custom IT system does not have to mean a months-long project and a huge budget.
Together, we identify the areas worth improving and then design a solution that includes exactly the features your company needs.
The system can be built in stages. We start with the most important functionality, and as your business grows we can add more modules, automations and integrations.
Does this look familiar in your company?
Many processes can be simplified without implementing a huge IT system.
Multiple Excel spreadsheets
Data is stored in different files, and determining which version is current requires additional work.
Processes handled by email
Offers, documents, arrangements and successive versions of information circulate between email inboxes.
Manual data entry
The same information is repeatedly entered into different documents, spreadsheets or applications.
No single source of information
Information about clients, documents and ongoing cases is stored in many separate places.
Instead of adapting your company
to the software
Off-the-shelf systems often require companies to change the way they work simply because a particular process was predefined by the software vendor.
We take the opposite approach. First, we learn how your company works, and only then do we design the technology.
We analyze processes, identify areas where employees lose time or perform repetitive tasks, and then design a solution that simplifies everyday work.
What kind of system can we build for you?
The solution can cover one specific process or evolve over time into a larger system supporting several areas of your business.
CRM systems
Clients, contacts, sales, offers, tasks and relationship history available in one place.
Document Workflow
Electronic document workflow supporting document creation, transfer, approval and archiving.
Process management
The system can guide an employee through successive stages of a process — from submission through execution to completion.
Projects and tasks
Management of projects, tasks, deadlines, employee responsibilities and progress.
Client portals
A client portal can enable information exchange, document sharing, communication and case status tracking.
A system built around your requirements
If your process is unusual, we can design a solution from scratch around the way your company works.
Let the system grow with your company
You don't have to implement everything at once. The system can grow in stages.
Needs analysis
We develop applications and systems tailored to specific processes and the way your organization operates.
First version
We build the key functionality needed to start working with the system.
Implementation
We launch the solution and help users get started.
Development
We add further modules, automations and integrations when they are genuinely needed.
A reasonable budget.
A focused solution.
Our goal is not to build the largest possible system. We design a solution that addresses a specific business problem.
A phased implementation helps reduce the initial cost and makes custom software a realistic alternative for small and medium-sized businesses as well.
The first version can solve one key problem. We can add further features when your company genuinely starts to need them.
Have a process that could be simpler?
If your company uses multiple Excel spreadsheets, sends offers or documents by email, manually transfers data between applications or performs the same repetitive tasks every day — tell us about it.
Tell us how your company works